Uploading a file for a live collaborative review
By using the Acrobat.com online service, you can communicate via live chat and review a PDF file live online with your colleagues.
1 In Acrobat, open the PDF file you want to send for review.
2 Choose File > Collaborate > Send & Collaborate Live.
3 Sign in to Acrobat.com with your Adobe ID (or click Create Adobe ID to make one), then click Next.
4 Preview and edit the recipients, Subject, and Message of the e-mail that will be sent to reviewers. Clicking the To and CC buttons lets you select addresses from the address book of the default e-mail application on your system.
5 Select the Store File on Acrobat.com and Send a Link to the Recipients checkbox to host your PDF file on Acrobat.com. This is useful when the PDF file is large because the e-mail doesn’t need to include an attachment; instead the receipient gets a small email and a download link. If you prefer to send an attachment, leave the Store File on Acrobat.com and Send a Link to the Recipients checkbox deselected.
6 Click Send. When the PDF file is opened by you or any recipient, it displays the Collaborate Live panel which provides the opportunity to go online and start a live collaborative review immediately.
All comments can be moved around the page except text markups. You’ll appreciate this when you receive documents for review that are cluttered with comments.
You can hide or show comments by filtering them based on the reviewer. When you summarize or print comments, you can specify whether hidden comments appear. Hiding a comment that has been replied to will hide the entire thread associated with that comment—that is, all the replies and discussion on the comment.
Replying to a comment
Now that you’ve seen the other comments and are part of the review, you’d probably like to put in your two cents worth, as well. Acrobat gives you a wide choice of comment and markup tools for giving feedback and communicating your ideas.
4 Note: In an e-mail-based review, hidden comments aren’t included when you send your comments to the initiator.
Not only can you type text comments into the familiar sticky notes, you can also add arrows and shapes, and draw freehand directly onto the file to illustrate your point or highlight parts of the text and add callouts. You can modify the appearance of your comments by changing the color of the sticky notes or the type style, which you’ll be doing as part of the next exercise. An array of stamps helps you to efficiently comment and mark standard business documents, and you can also create and customize your own stamps. Provided you have the appropriate hardware and software installed, Acrobat even lets you add audio comments.
Next, you’ll reply to one of those yellow sticky notes from this e-mail-based review.
1 With the Comments List still open in the navigation pane, select the comment from Katrin that says, "don’t lose the details in the scarf.”
2 Click the Set Status button on the Comments List toolbar and choose Review > Rejected.
The rejected status is indicated by a red cross below the comment in the list.
3 With Katrin’s comment still selected, click the Reply button ( f·) in the Comments List toolbar.
4 A reply box opens where you can explain why you rejected the design. We wrote: We checked the numbers and it also proofs properly. Thanks.
5 Alternatively, you could also open a reply window by choosing Reply from the comment’s Options menu.
6 Close the sticky note by clicking the Close button on the upper-right side of the sticky note.
Customizing the appearance of your notes
Finally, you’ll add your own comment—this time via the Comments menu—and then change the color of the sticky note to make your statement more prominent.
1 In the Comment & Markup Toolbar, select the Sticky Note tool. Click to add a new sticky note on the man’s shoulder.
2 If the yellow sticky note isn’t open, double-click to open it, and then type your comment. We wrote: This jacket worked out well!
3 Click the comment’s Options menu and choose Properties.
4 Note: To delete a comment, Ctrl-click / right-click the sticky note and choose Delete.
4 In the Sticky Note Properties dialog box, click the Color swatch to open the color picker, choose a bright blue, and then click OK.
5 Now your note stands out among the others.
