Creating Package Components from Documents - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 31

Application Settings as shown in Figure 4.11. Like other PDFMakers, you can select common options for
viewing, attaching the source file, and adding bookmarks or links.
In addition, there are several Visio-specific options on the Settings dialog box. These include choices
for converting custom properties to object data, managing the layers using a default setting to always flatten
the layers, and whether or not to display the Layers pane in Acrobat. When the settings are chosen, click
OK to close the dialog box.

Figure 4.11 Choose basic application and PDFMaker settings

Converting a Visio file to PDF uses a sequence of dialog boxes. To convert the document to PDF,
follow these steps:

1. Click the Convert to Adobe PDF icon on the PDFMaker toolbar, or choose Adobe PDF >

Convert to PDF to start the process.

2. The first pane of the dialog box that opens describes the use of custom properties. Click the Include
Custom Properties check box to convert custom properties added to shapes in the Visio file to
Object Data in the converted PDF file, which is viewable in Acrobat using the Object Data tool.
Click Continue to display the next pane of the dialog box.

3. Select a layering option for the document - you can flatten all layers, retain all layers, or retain some
layers (Figure 4.12). If you modified the Application Settings on the Acrobat PDFMaker dialog box,
the Flatten all Layers option is selected by default. For assistance, click Help to display a popup
window describing the layering options. Click Continue.

4. As the option to retain some layers was selected in the example, the next pane of the dialog box
shows the list of available layers (Figure 4.13). Click a layer in the Layers in Visio Drawing column
and then click Add Layer to add the layer to the Layers in PDF column. Layers listed in the Layers
in PDF column are those that are exported in the final PDF file.

5. The final pane of the dialog box lists your choices; click Convert to PDF to create the output. You
can click Do not show this step again to bypass the confirmation dialog box and convert the
document automatically, saving one step in future conversions.

6. Name the file and choose the storage location. Click Save to generate the PDF file.

Note: You can also create layer sets, or save the settings, which are then displayed by default the next time you
convert a Visio document. These methods are described later in the chapter in the Converting an AutoCAD File
section.