Acrobat for AEC Knowledge Management - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 211

x Use an Index Description if numerous indexes are maintained to help users identify the index
they want to use.
x Include these directories allows selection of multiple directories to be indexed.
x Exclude these subdirectories allows subfolders to be excluded from the catalog (not shown in the
figure.)
5. Click Build to start the process. A dialog box opens for you to define a storage location - Acrobat
provides a default location, which is recommended to maintain the index files' integrity.
6. Once the index is complete, the results are listed on the Catalog dialog box (Figure 15.5).
7. Click Close to dismiss the dialog box.
Figure 15.4 Define the contents for the new index
Figure 15.5 The index's characteristics are listed
Associating an Index
The average user does not know how to look for an index; smooth the way by associating an index with the
first page a user may encounter. Figure 15.6 shows how to associate an index, in this case, the Marshall Star
index.
Follow these steps to associate an index in a file:
1. Choose File > Document Properties and select the Advanced Tab.
2. Click Browse to display the Open dialog box, and locate and select the appropriate index file.
3. Click Open to dismiss the dialog box and attach the index.
4. Click OK to close the Document Properties dialog box. After an index is selected, it is associated
with the file after it is saved.