Corporate Governance - Governance, Risk, and Compliance Topic for Oracle Applications - page 37

Process for destroying documents is as follows:

1. Run document disposition check.

2. Check document holds.

3. Notify document administrators.

4. Destroy documents.

Records Governance Components and how
they are related
The following diagram depicts the major components of the records and document
management system and the relationships between them:

RETENTION SCHEDULE DOCUMENT CATEGORY SECURITY GROUP

DISPOSITION SCHEDULE
RULE

DOCUMENT SECURITY GROUP

AUTHORIZED ROLE

The following is a definition of the major components within the records
governance process:

• Retention Schedule : You may have different retention schedules for different
markets. For example, you may have a retention schedule for commercial
markets and a different retention schedule for government markets.
• Document Category : Within the retention schedule different document
categories are subject to different disposition rules.
• Disposition Schedule Rule : A disposition rule might be that a category of
documents must be stored for seven years and then destroyed.
• Document : An example of a document might be an employee's employment
records. A document is in a document category.