Information Technology Reference
In-Depth Information
7
(Optional) If you want to use a signature for replies and forwards, open the Replies/Forwards drop-down list and
choose the signature you want to use, or choose (none) to turn off signatures.
8
(Optional) Repeat Steps 5-7 to configure additional email accounts if desired.
9
Click OK.
Archiving Emails
Your email client keeps emails indefinitely, so over time the data file for
your email client may become very large. The larger the data file, the
longer it takes for the application to open, and the longer it takes for
some operations, such as searching. A large data file also takes longer to
back up.
One solution is to delete the old emails, and it's a good idea to do so
if there are emails that you know you will never want to refer to again.
However, there's another way to keep your email data file small: You can
archive old messages to a separate data file. That way, you can open that
archive
any time you need to refer to older mail, but your old mail isn't
in your mail client taking up space on a daily basis.
archive
To move items from the current location
to another for backup purposes; a useful way of
storing old messages while freeing up space for
new ones.
Some email clients have an Archive command that you can use to
automatically archive items that meet certain criteria. Other clients
require you to create archive files manually and move content into them
manually by dragging and dropping content from existing folders to
the archive folders. Outlook 2010 has a very good archiving feature,
explained in the following Step by Step.
