Civil Engineering Reference
In-Depth Information
with each step having to be signed off before moving on to the next.
The steps were developed to ensure strict compliance with regulations
and central government requirements in the form of the Offi ce of Gov-
ernment Commerce (OGC) Gateway Process.
The 13 steps in the procurement process were:
• Procedure 1: Establish the procurement route
• Procedure 2: Set contract strategy and criteria
• Procedure 3: Prepare contract notice
• Procedure 4: Prepare pre-qualifi cation questionnaire (PQQ) and invita-
tion to tender (ITT)
• Procedure 5: Issue contract notice and PQQ
• Procedure 6: Receive and evaluate PQQ
• Procedure 7: Agree tender list
• Procedure 8: Notify suppliers
• Procedure 9: Issue ITT
• Procedure 10: Receive and evaluate tenders
• Procedure 11: Prepare tender report
• Procedure 12: Notify tenderers
• Procedure 13: Award contract.
These procedures together provided governance, compliance and audit-
ability, and each required approval. The process also included a set of
stage gates at certain points in the process, at which both the ODA and
the delivery partner (DP) were required to sign off information before
it could be published. The procurement therefore could not progress
without their combined agreement at each of the stage gates.
Stage gate 1 - Agreeing the procurement strategy
This stage gate was at the end of Procedure 2, when the ODA's delivery
partner (DP) agreed that the procurement strategy was fi t for purpose
and recommended it to the ODA, who then signed off that they were
prepared to proceed on that basis.
Stage gate 2 - Tender documentation completion
The second stage gate, at the end of Procedure 4, followed the prepara-
tion of the PQQ and the ITT. After the DP signed off the tender
documentation, with particular focus on the evaluation criteria, the
