Organizing and Editing Records - FileMaker Pro 13: The Missing Manual - page 79

UP TO SPEED: FIND AND FIND AGAIN
Unlike the Find/Replace window in most other programs, FileMaker's doesn't politely step
aside. If you try to click in your database window to switch back to it, then FileMaker just
beeps at you. In fact, you can't do anything else but find and replace unless you close the
Find/Replace window first. You can always move the Find/Replace window around the
screen by dragging it, but if your database window is big, or your screen is small, the Find/
Replace window can really get in the way, keeping the very results it's finding hidden be-
hind it. Here are a few pointers to help you cope:
▪ Make sure the Find/Replace window is as small as possible by dragging the resize
handle in the lower-right corner. Like most windows, it's resizable, but its smallest size
is almost always big enough.
▪ If you close the Find/Replace window (click Close or press Esc), then FileMaker keeps
the last-found item highlighted. Since FileMaker remembers all your settings, you can
always open the Find/Replace window again and then continue searching where you left
off.
▪ Wouldn't it be great if you could click the buttons in the Find/Replace window without
having it open onscreen? Fact is, you can. In the Edit→Find/Replace menu, you see two
handy commands: Find Again and Replace & Find Again. (They're grayed out unless
you've already done a Find/Replace operation, though.) Choosing these menu com-
mands is just like clicking the Find Next and Replace & Find buttons in the Find/Re-
place dialog box.
▪ FileMaker also offers one more convenient shortcut. If you have some text already in a
field, and you want to find the next occurrence of the same text, then you can choose
Edit→Find/Replace→Find Selected. This one command does the same thing as copying
the text, opening the Find/Replace window, pasting into the “Find what” box, clicking
Find Next, and then clicking Close. All the other options in the Find/Replace window
stay just as when you last used them.
These handy commands all have keyboard shortcuts that, somewhat confusingly, work only
when the Find/Replace dialog box is closed :
▪ To find the next occurrence (Find Again), just press Ctrl+G ( ⌘ -G).
▪ To replace the currently selected text, and find the next occurrence (Replace & Find
Again), press Ctrl+Alt+G (Option- ⌘ -G).
▪ To find other occurrences of the selected text, press Ctrl+Alt+H (Option- ⌘ -I).
▪ All records and All fields . FileMaker looks through every field on the layout for
a match, and repeats the process for each record in the found set.