Acrobat for AEC Knowledge Management - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 209

over 16,000 pages. As a result of the WAMP program, all 2200+ issues are now in searchable PDF format.
Using Acrobat's search and cataloging features, all pages of the publication can be searched in two seconds
or less, for both phrases and ideas.
Organizing the Collection
How do you organize 2,200 documents so an inexperienced user can navigate and search them? One
practical solution is to use a navigation page. A table created on a PowerPoint slide is a quick way to
generate an attractive page. The navigation page for Marshall is shown in Figure 15.1.
Figure 15.1 Use a table on a single page as an effective navigation page
For scanning, use the Paper Capture (Recognize Text Using OCR in Acrobat 7) process, choosing the
Searchable Image Exact format. Each issue was bookmarked by date. To finish the organization for the
collection:
1. Place each year in a folder named by year.
2. Link the bookmarked year back to the Navigation page (Figure 15.2).
Figure 15.2 Use a navigation bookmark to return the user to the start page
3. To set the document's initial view to show the Bookmarks pane, choose File > Document Properties
> Initial View, and choose Open with Bookmark Panel and Page (Figure 15.3).