Commenting and Reviewing - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 171

5. To customize the options for your reviewers, click Customize Review Options to open the Review
Options dialog box (Figure 12.12). Make selections as required, and click OK to return to the
wizard. You can customize:
x The email address you want the comments sent to, if other than yours.
x Allow users to use Drawing Markups, which are a subset of commenting tools by clicking the
check box.
x Allow users working with Adobe Reader 7 to use commenting tools.
Figure 12.12 Customize the review if necessary
6. Click Next on the wizard to display the final pane showing a preview of the invitation. Customize
the text in the subject and contents of the email if desired.
7. Click Send Invitation to transfer the message to your email program and attach the PDF file.
8. An Outgoing Message Notification information dialog opens explaining what happens next.
Depending on your system configuration, you may see further dialog boxes; follow the prompts and
dialog boxes to distribute the email.
Enabling Impacts
When you enable a document for reviewing in Adobe Reader 7, some functions are restricted in Acrobat
7, such as inserting and deleting pages, editing content, signing the document, and filling form fields.
A document can be enabled using the Comments > Enable for Tracking in Adobe Reader command
from the program menu. If you use this method, resave the file to include the feature in the document.
Managing a Review in the Tracker
Reviews that you have initiated or are participating in can be managed in Acrobat's Tracker. Choose
Comments > Tracker, or click the Send for Review Task button and choose Tracker from its menu. The
Tracker opens as a separate window (Figure 12.13).
To work with reviews:
x Click the (+) to the left of My Reviews in the left column of the Tracker to open the list of active
reviews.
x Click the name of a review you want to check on.
x Details of a selected review are shown in the right pane.
x The addresses of invitees to a review are hyperlinks; click a link to open an addressed email window.
x Manage the review using the options from the Manage menu.
x When you are finished with a review, click Remove to delete it from the Tracker.