Assembling the Package - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 84

Categorizing Files
The Categories pane uses a hierarchy of folders. The categories inclue History, folders on your computer,
and Collections, all are used to organize and manage the PDF files on your computer.
History
The Organizer's History works the same way as a Web browser's history. There are several time frames to
choose; click a time frame in the History pane to show the list of PDF files opened within that time frame
in the Files pane.
To delete a listing, select a time frame and click Clear History at the bottom of the Files pane. Be
careful when deleting listings, as clearing a history also clears all histories of shorter duration. For example,
clearing the Last 14 days history also deletes the Last 7 days, Yesterday, and Today listings.
Favorite Places
You can include folders or files in the Favorite Places heading in the My Computer listings. Click Favorite
Place at the bottom of the Categories pane to open a Browse dialog; locate and select the folder or file
and click OK. The selected folder is added to the Favorite Places category.
Collections
A Collection functions as a virtual folder. It is not a folder constructed within your operating system, but is
used only within Acrobat for organizing content. Manipulating content in a Collection has no impact on the
files or folders on your computer. A common use of the Collection method of organizing files is to
streamline project management.
Acrobat's default installation includes three blank collections, named collection 1 through collection 3 .
To use an existing collection, right-click its name in the Categories pane and select an option from the
shortcut menu (Figure 7.13). You can rename, delete, or add files to the selected collection. To list files,
choose Add Files from the shortcut menu, and locate and select files through the resulting dialog box. Click
Add to close the dialog box and add files to the collection.
Figure 7.13 Organize files in Collections for easy access
To add another collection, right-click the Collections heading in the Categories pane or an existing
collection's label and choose Create a new Collection from the shortcut menu, or click the Collections icon
at the lower left of the Organizer window.
Build and delete collection folders when working on a project for easy access to working files. To
organize very complex projects, you can nest collections within collections. Select an existing collection
and choose Add Collection from the shortcut menu to nest a sublevel folder.