Understanding Microsoft Office 2010 - Computing Fundamentals - page 188

Summary
Understanding the.Office 2010 Interface
The Ribbon is the large, multi-tabbed toolbar at the top of each Office application window. It
contains tabs (pages) of commands. Commands are organized in groups on each tab. A dialog
box launcher , found in some groups, opens a dialog box related to that group.
When you click the File tab, Backstage view opens, which contains multiple categories in a
navigation bar along the left side. Click a category to see a page of options relating to file manage-
ment. The Quick Access Toolbar (QAT) is the small, customizable toolbar that appears above
the Ribbon. When you right-click, a context-sensitive shortcut menu appears, from which you
can select commands relating to what you right-clicked.
When you hover the mouse over a button, a ScreenTip appears explaining its name and purpose.
Some ScreenTips contain keyboard shortcut prompts too. The status bar appears at the bottom
of the application's window. Zoom controls adjust the magnification at which you see your work.
Zoom controls appear on the right end of the status bar and also on the View tab.
Basic Features of.Office Applications
To open the Help system in an application, press F1, or choose Help from the File menu, or click
the Help icon in the upper-right corner of the application window.
To scroll in the document, use the scroll bars . You can drag the scroll box , or click above or
below the scroll box, or click one of the scroll arrows.
To select content, drag across it with the mouse, or click where you want the selection to begin and
hold down Shift as you click at the other end, or use the arrow keys to extend the selection area.
The Office Clipboard is like the Windows Clipboard except it has more features, and is available
only in Office applications. It can hold up to 24 items.
Undo reverses the last action. Use the Undo button on the QAT or press Ctrl+Z. Redo reverses
the reversal; press Ctrl+Y or use the Redo button on the QAT.
The insertion point is where text you type will appear. You can move it by clicking where you
want it. In Excel, a cell cursor , a thick line around a cell, indicates that it is active, and text you
type will be placed in it.
Office files can have themes applied, which are sets of formatting presets. They consist of font,
color, and graphic effect choices. You can also apply each of those separately (color theme, font
theme, effect theme). When you choose colors, you select from a color palette that contains
theme colors , variants of theme colors, and standard colors .
A framed object within an Office document is called an object . Objects can include charts, graph-
ics, and text boxes. Drag a selection handle on an object to resize it, or drag the object itself to
move it. Drag the border to move a text box.
Saving, Opening, and Creating Files
To save a file, use the Save command on the File menu. The first time you save a file, you are
prompted for a name, location, and type in the Save As dialog box. When you save subsequent
times, you are not prompted. If you want to be prompted, use the Save As command instead.