Fusion - The CIO's Guide to Oracle Products and Solutions - page 260

Acquisition Methodology Steps

In this section of the procurement plan, the proposed acquisition method-
ology should be described.

• Describe why this will be a competitive or noncompetitive bid. If
consultants are being used, explain why in-house staff can't be used.
• Describe how sources for competition will be sought, promoted,
and sustained throughout the acquisition. If competition is not
contemplated or achievable, discuss the basis of that decision.
Justify why the requirement(s) cannot be modified to take advan-
tage of competition.
• Describe the proposed procurement steps. For example, a request for
proposal (RFP) can be structured using all or a combination of a
request for information (RFI) as well as conceptual, technical, draft,
and final proposal methodologies.
• Discuss key deliverables, including management plans and reports
that will be used to monitor the contractor's performance.
• For the best value solicitations, describe the evaluation factors and
values (percent or points) assigned for the functional/technical
requirements. As shown in Table 8.7, the evaluation factors must be
based on functional requirements.
• Discuss the evaluation factors and scoring methodology. If appro-
priate, include additional scoring or evaluation worksheets as
appendices, as shown in Tables 8.8 and 8.9. Discuss mandatory and
desirable requirements and indicate whether reference checks will be
performed. If weighted scores are used, indicate how the weighted
score is computed and how the weighting is applied. Indicate why
the weights were chosen, as shown in Table 8.10.

TABLE 8.7
Sample Evaluation Factors and Values

Value Assigned
(e.g., % or points) Evaluation Factor

Development and conversion 45%

Training tasks and deliverables 25%

VC costs 30%