Schedule Updating and Project Control - Construction Project Scheduling and Control - page 175

calculate the other two variables (unless percent complete and remaining duration are
untied). It is important for each page of the report to be numbered so that any missing
pages can be discovered. Also, a ruler or a straightedge should be used to aid in reading
the information. This hand-marked progress report stays with the superintendent as
part of the project records, but the scheduler should keep a copy.
In his experience with public agencies, the author was responsible for
using Oracle Primavera P6 software (it was called P3e then) to update monthly
a large number of public works projects. The schedules are similar and do
not contain much detail. Rather, they ensure—from the public agency's
viewpoint—that the contractor meets important deadlines. The data date is
the last day of every month. The scheduler sends an e-mail reminder about
2 workdays before the data date to all project managers and their section
managers, reminding them of the update. All update reports are due 2
workdays after the data date. A second reminder e-mail is sent on the morning
of the due date. The monthly update includes two reports from each project
manager:

a. A checklist (see Figure 7.11) that includes a list of all projects managed by
the project manager. Next to each project, the project manager must check

Washington County, Florida
List of Projects by Project Manager
Data Date: 3/15/2003

Project Manager: John Doe

Schedule Cost

Proj. No. Project Name As No

Planned Change change Change

ABC1200 Washington Street Drainage Improvement, Phase I X X

FGH3211 Road Resurfacing, Main St. between 42nd and 52 Ave. X X

LMN4500 Bridge No. 10345, U.S. 41 over Hillsborough River X X

XYZ7812 Traffic Signal at Intersection of Busch Blvd. and Florida Ave. X X

Figure 7.11 List of projects by project manager