Information Technology Reference
In-Depth Information
Dropbox as My Documents
One of the most effective and widespread use of Dropbox is as My Documents folder. Usu-
ally the things we store in our My Documents folder are light-weight documents and oth-
er important things. Dropbox can be used as a My Documents folder which will definitely
make your work life a lot easy.
Using Dropbox as My Documents folder will automatically sync all your important docu-
ments, pictures or presentations on all your other devices. This way you will be able to get
the most updated version of your documents on all your devices no matter what. This may
not sound a lot but it's quite an effective technique to handle your data, there will be no need
to use data traveling devices. For this to work you simply have to save your documents or
other kind of data that you want to be available on all your devices in your Dropbox folder
rather than My Documents folder. This way your documents will be synced automatically
and you can access them via your Dropbox folder from any one of your logged-in devices.
Also, if you sometimes forget to put your documents in the Dropbox folder then you can
always change your My Documents folder to be your Dropbox folder, this way you won't
ever have to worry about forgetting where to save your documents.
This is a cheap yet amazingly effective technique that can be used to save you time and a
lot of effort as well. This trick can easily be used along with any of the versions of Dropbox
because of the fact that your documents usually don't take up a lot of space so you won't
need a really huge amount of storage space for this to work. Even the basic Dropbox version
can be sufficient to hold all your important documentation.
Version History
One of the most useful and unique features of Dropbox is its version history. This feature
allows the user to get back the previous versions of their documents. So let's just suppose
you accidentally saved a new modification in your file and you're thinking you shouldn't
have saved the last change you made in your document then you won't have to worry about
anything. If you're using Dropbox you can easily get back the previous version of the file
and you can download it as any other simple file or document. And this feature isn't just
limited to the files that were changed just at that specific moment. The version history of a
file is stored for at least 30 days so you can get back the original or previous version of your
file even after a couple of weeks later as well. This feature can come quite handy in many
cases so don't forget to check your previous version if you accidentally saved any unwanted
modification.
