The Preliminaries to the Claim - Construction Claims and Responses: Effective Writing and Presentation - page 79

4. The claim number.
5. The document reference number.
6. The author.
7. The reviewer.
8. Graphics to make it look attractive.

The inclusion of a document revision box is useful because in many
cases a claim document will go through more than one version both at the
drafting stage and as the review, response and negotiations proceed.
Consequently, there may be several versions in existence so it is important
to keep a track on revisions during the drafting stage and to clearly identify
the appropriate revision once the document has been fi nalised and issued.
For this reason, it is also sensible to include the revision number in the
headers or footers.
To use the analogy of the importance of creating a good impression
when attending an important interview, the front cover is the equivalent of
wearing a good suit and having polished shoes. In other words, the front
cover will immediately provide an insight into the contents of the docu-
ment. It is therefore important to ensure that it is well presented by the
effective use of images, fonts, graphics, layout and formatting tools. Here
is how the front cover could be presented for our example claim:

JOHNSON CONSTRUCTION GROUP

RED ROSE TOWER, NEWTOWN
CLAIM No. 6
For
An Extension to the Time for Completion and Additional
Payment
For
Delays Arising from the Electrical Transformer Room
Volume 1 of 2

Revision Date Submitted To For Prepared By Reviewed By

0 19/04/13 Dawson -

Wilkinson
Partnership

The Engineer ' s
Determination

C Woodward S Thompson