Civil Engineering Reference
In-Depth Information
icing on the cake. These clusters are strategic categories that defi ne the
scope of works and services. They outline the approach to be adopted
when defi ning the discreet packages for procurement and form a cluster
strategy. Work has to be packaged before deciding the contracting route
to procurement, as the work packages dictate the type of contract
required for the purpose of managing risk.
Programme application
Using the work breakdown structure (WBS) and procurement strings
described earlier, seven procurement milestones were identifi ed. These
were:
1. Procurement plan approved
2. Contract notice and pre-qualification questionnaire (PQQ)
published
3. Tender list authorised
4. Invitation to tender (ITT) issued
5. Tenders returned
6. Award recommendation, and
7. Contract awarded.
These procurement strings were then used on the London 2012 pro-
gramme to link anchor milestone dates and to develop the tender event
schedule (TES). The TES was used to monitor procurement progress and
compare actual progress with the agreed overall programme forecast.
The TES was used extensively by senior managers within the ODA and
the delivery partner as a high-level reporting tool and for departmental
resource planning. In addition, the data was used to inform and engage
the supply chain through CompeteFor (an electronic brokerage website
used to promote emerging London 2012 supply chain business opportu-
nities) and the London 2012 website. These websites openly published
what was to be procured and those procurements that were already
under way, and in the case of the ODA's direct procurements the names
of fi rms that were short-listed and invited to tender.
The publication of approved tender lists at milestone 3 gave the lower
tiers of the supply chain the opportunity to engage with the short-listed
tier 1 contractors. By providing the names of main contractors, subcon-
tractors were given the opportunity to bring their specifi c expertise or
