Database Reference
In-Depth Information
▪
Other Privileges
includes a block of simple checkboxes controlling access to assorted
database-wide features like printing, exporting, and password restrictions.
▪ The
Extended Privileges
section shows a scrolling list of checkboxes. For the most part,
FileMaker adds these to control how you share your data, but you can also add your own
custom extended privileges.
You'll learn more about each of these sections in the following pages.
TIP
Even if you turn a privilege off, a script that's set to run with full access privileges can work around
the restriction (
Handling Security Errors
).
Other Privileges
With just a set of checkboxes to turn options on or off, the Other Privileges area is the easiest
section, so it's a good place to start. Here's where you select basic FileMaker features:
▪
Allow printing
. Turn this option on, and the user can print layouts. If it's off, then the
Print menu command is grayed out, and the Print script step fails.
▪
Allow exporting
. This option lets people access the Export Records command. Again, if
it's off, the menu command is grayed out, and the Export Records script step doesn't
work.
▪
Manage Extended Privileges
. Normally, only accounts with full access can manage se-
curity settings. Extended privileges are the exception. You'll learn more in a later section,
but if this option is turned on, then people can assign extended privileges to different
privilege sets themselves.
▪
Allow user to override data validation warnings
. This option is a companion to the
“Allow user to override during data entry” option on the Validation tab of the Field Op-
tions dialog box, which you can turn on if you want to let people ignore the error mes-
sage that's displayed if they enter invalid data in the field. But when this privilege is
not
selected, people can't override the errors even when the field options say they should be
able to. In other words, this privilege trumps that field option.
▪
Disconnect user from FileMaker Server when idle
. This isn't actually a privilege. It's
more of an
un-privilege
, and it's turned on when you create a new privilege set. When
it's on, people are kicked out of a shared database if they don't use it for a while (you get
to decide how long when you configure FileMaker Server). Turn it
off
if you want to give
these people the power to stay connected right through their lunch breaks.
