Database Reference
In-Depth Information
The Reports folder appears as the second item in your list. A new group always ap-
pears just below any selected item in the list. If you forget to select a script and the
new folder lands all the way at the bottom of the list, you can move it into place by
dragging the double-headed arrow to the left of the folder's name.
5.
Drag the double arrow to the left of a script to move it into the Reports folder
.
The motion can be a little twitchy until you get used to it, and the process is a little
different on Windows and Mac. In Windows, you see the script name shift to the right
slightly when the script is in the folder. If you go too high, the script shifts back and
lands above the folder. On the Mac, you can click anywhere on the script name (you
don't have to grab the double arrow), drag the script on top of the folder and then let
go of the mouse button.
TIP
On the Mac, a blue line appears to help you see where a dragged item will land, and folders high-
light when you drag over them. Let go of the mouse button while the folder is highlighted and the
script you're moving will land inside the folder.
Create and name several new scripts (with no actual script steps in them). The names aren't
important right now, since you're creating them just to get familiar with how the folders
work. Move a few scripts into the Reports group to get the hang of the technique. When you
have some scripts in the new group, to the left of the group name, click the gray triangle
(Mac) to collapse it. A second click opens the group again. (Windows shows a +/- icon to ex-
pand and collapse a folder.) Finally, click the Scripts menu to see how script groups work
there.
Creating Menu Separators
Groups help you when you're plowing through a list of scripts trying to find the one you
need to tweak. But you can also help people who use your database by giving them menu
separators. It's a good idea to use them to organize sets of scripts that do different things. For
example, the scripts that print reports could all be grouped together with separators. To create
a menu separator, click to select the script that's just
above
where you want the separator to
appear and then, from the “New item” pop-up menu, choose New Separator. If a separator
isn't where you want it, then you can drag it into place. (On the Mac, you can click anywhere
on the separator and then drag it, but in Windows, make sure to click the double-arrow and
then drag).
