Creating Package Components from Documents - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 28

Table 4.1 PDFMaker macro functions in Office programs

Program PDFMaker Functionality

Excel The Adobe PDF menu includes an option to convert an entire workbook; the default is to

convert the visible worksheet. In the PDFMaker dialog box, in addition to the Application
Settings options used by the Word PDFMaker, you can choose Fit a worksheet to a
single page to rescale the spreadsheet contents; you can convert links, bookmarks, and
comments as well

Access The Adobe PDF menu includes an option to convert multiple reports to a single PDF

document to combine an Access project's reports. The Access PDFMaker's Application
settings allow you to include bookmarks or attach source files.

Project In the Project PDFMaker dialog box, choose options for attaching the source file to the

PDF and making the project fit on a single page. PDF conversion includes only the
currently selected view. Test the converted Project file, as some views may not be
compressed to a single page.

PowerPoint The PDFMaker in PowerPoint has several configuration options. Options include settings

for exporting slide transitions, text animations, or defining the page's layout using the
presentation's print settings. You can convert comments, and bookmarks, or add
document tags.

Publisher Unlike other programs' PDFMakers that use the Standard settings as the default

conversion option, Publisher's defaults to the Print settings. Publisher documents are
often used for high-end printing, and allow you to choose print-specific options including
spot colors, crop marks, and transparency. Converted Publisher documents can also
contain bookmarks, tags, and comments.

Figure 4.7 Modify properties for the Adobe PDF printer driver

Choose other conversion settings - the defaults are shown in Figure 4.7:

x The View Adobe PDF results opens the file automatically in Acrobat after it is generated. Deselect this
option if you are printing to file for use at a later time.
x Add Document Information stores font and structural information about the file used in procedures such
as indexing or searching or modifying content.