Creating Package Components from Documents - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 25

Common PDFMaker Options
Some of the PDFMaker options are consistent throughout all programs that use a PDFMaker macro,
including:
x View Adobe PDF result. Deselect this option, chosen by default, if you do not need to work with the
document in Acrobat.
x Prompt for Adobe PDF file name. Deselect this option if you prefer to use the same name as the
source document, saving a step in the conversion process.
x Convert Document Information. Leave the document information option selected - including the
data in the converted document adds little to the file size and provides information for manipulation in
Acrobat.
x Application Settings. The Application Settings options change depending on the program you are
working in. Select or deselect the options based on your intended use of the document.
In Word, choose from these options (the default choices are shown in Figure 4.2):
x Attach source file to Adobe PDF. The original document is appended to the PDF document and
can be manipulated in Acrobat.
x Add bookmarks to Adobe PDF. Styles or headings can be used as the basis for a set of
bookmarks added to the PDF document in Acrobat.
x Add Links to Adobe PDF. Links are automatically converted to PDF links.
x Enable accessibility and reflow with Tagged PDF. In addition to using tags for viewing and
accessibility purposes, you can also generate bookmarks or control content in Acrobat.
Security Settings
You can add password protection to a document via the Acrobat PDFMaker dialog box. Add passwords to
a file only if you intend to distribute it - if you plan to work with it further in Acrobat, wait until the file is
edited before adding security to save time inputting passwords each time you open the file in Acrobat.
Refer to Chapter 10 for information on securing a document.
Word-specific Settings
Depending on the program in which it is installed, an Acrobat PDFMaker includes a program-specific tab
containing configuration options. Word includes such a tab on which you can choose to convert comments,
cross-references or tables of contents, and footnotes or endnotes (Figure 4.3). The latter two options are
selected by default.
If you select to convert comments, you can specify the comments to convert based on the reviewer, and
choose the color of the comment icon used in the PDF file, as well as whether or not the comments are
open in the PDF file.
Generating Bookmarks
Bookmarks are one of the most common methods of navigating a PDF file. You can use the Bookmarks
option in the Word PDFMaker to generate a set of bookmarks automatically based either on the document's
styles or headings. Click the Bookmarks tab in the Acrobat PDFMaker dialog box to display the conversion
options. The default is to convert headings, as shown in Figure 4.4.