Creating Package Components from Documents - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 23

In Windows, PDFMakers are installed in Word, Excel, PowerPoint, Publisher XP and 2003, and
Outlook as part of the Acrobat Standard program installation; Acrobat Professional includes PDFMakers
for AutoCAD, MS Project and Visio. The first time you open the program after installing Acrobat, you may
see a message regarding enabling macros - choose to always trust macros from Adobe Systems and enable
the macro to allow the PDFMaker to load.
In earlier versions of the program, you had to reinstall Acrobat after installing a program in order to
attach the PDFMaker to the program. In the current version of Acrobat, use the Help > Detect and Repair
command; Acrobat automatically installs the appropriate PDFMaker.
Regardless of the method used to create a PDF document, the same preconfigured conversion options
can be used. These options are stored in the Acrobat program installation folder as .joboptions files; you
can create and save customized settings, or import external settings.

Figure 4.1 Word's PDFMaker contains four commands

Streamlining File Conversions

Regardless of the method you use to convert one or more files, keep these simple tips in mind to save
time in the conversion process:
x Check spelling and grammar before conversion.
x Select the conversion option that is right for the job. If you intend a document to be used online, for
example, you do not need high-quality print resolution.
x When converting a large number of documents, convert and test one document first.
x Check comments and links for accuracy in the source document before converting to PDF.
x Decide on the naming convention you will use. By default, Acrobat uses the source file's name as the
PDF file's name as well.
x Deselect the conversion setting that displays the file automatically in Acrobat after conversion if you are
converting a number of files to save time.
x If your work is for the government, designed to meet specific legal requirements, or for an ISO-certified
company, consider using the PDF/A archival draft standards for all conversions.

Using the PDFMaker in Word

The most common program used in conjunction with Adobe Acrobat is Microsoft Word. The PDFMaker
installed into Word generates a PDF document using the default Standard settings conversion option.
Settings selected in a PDFMaker remain until they are reset; settings you choose in Word are also used if
you convert a document to PDF from within Acrobat. To convert a file to PDF in Word, follow these steps:

1. Click Convert to PDF on the PDFMaker 7.0 toolbar or choose Adobe PDF > Convert to Adobe

PDF.

2. In the Save As dialog box, the PDF file is shown using the original document's name and file
location; choose an alternate name or storage location if required.

3. Click Save to close the dialog box and convert the file.