Using Other Features and Functions - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 198

Summary

In this chapter you learned about document properties and metadata. Remember that metadata and using
properties such as keywords are important for efficient searching in a large collection. Acrobat PDF files
can use embedded or linked media, and you saw how to add and configure video, Flash, or sound files.
You saw two ways to create presentations, either manually or using a plug-in. The rest of this chapter
was all about ways to save time, increase your efficiency, and use automated features, such as batch files,
automated sequences for performing a range of commands. You learned about Droplets, which are
executable files that trigger an evaluation process in Acrobat to test files or report on their contents. Finally,
you learned how to optimize a file for file size savings.

Exercises

1. Evaluate document collections you are using for various projects. Are there consistent types of
document metadata you could add for streamlining file searching?

2. Add a sound file, a movie file, and a Flash file to a document. Experiment with the rendition editing
settings, as well as using different actions to initiate the playback of the file.

3. Create a presentation from a group of files on your hard drive. Explore the different transition
settings. Is there an optimal time frame to use for the Auto Flip value to advance the slides?

4. Assemble a presentation using Picture Tasks. You need PDF files from JPEG images to use the
feature (Chapter 8's project includes one JPEG image named Photo of Field.jpg).

5. Spend some time examining the options and commands available in the Batch Sequence dialog box.
Evaluate your own work methods and tasks to see what you could combine into a batch sequence.
Then plan and construct the sequence and run it against your files.

6. Construct a Droplet using the method described in the chapter. Some practical options you might
like to try are compatibility with a specific Acrobat version, as well as any of a number of image
evaluation processes.

7. Using copies of the same file containing images, text, and drawings, experiment with the different
optimizing settings in the PDF Optimizer. Compare and contrast output using a variety of settings.
What are the differences among the versions? Are the differences significant enough to justify
differences in file sizes?

Project

Use the file named Wow!.pdf from ch13_project folder on the topic's Web site as reference
for this project.

Task 1: Create the presentation

1. In PowerPoint, make introductory slides, as well as a set of titles you can use for links to

files.

2. Convert the file to PDF.

3. Assemble a number of PDF files to use for the presentation.

4. Add links, bookmarks, and buttons to link to your files.