Commenting and Reviewing - Adobe Acrobat and PDF for Architecture, Engineering, and Construction - page 177

own use, you can use a check mark system to differentiate one group of comments from another, add a
reply to any existing comment, or assign a review status that is shown with the comments in a review.

Using Check Marks

Acrobat offers check marks that you use for organizing your work internally. That is, the check marks are
seen on your copy of the document on your computer, but are not included in the file itself if transmitted to
others. You can use check marks in a number of ways, such as identifying tasks completed or outstanding,
comments that have been processed, or read, search results, and so on.
Click the check box to the left of a comment's listing in the Comments pane to add a check mark, or
select one or more comments on the Comments pane and click the Checkmark icon on the Comments
pane's tools. Remove a check mark by deselecting the check box, or selecting the comment/comments and
clicking the check mark icon on the Comments pane's tools.
When you have used check marks, you can also use them as a method for sorting or filtering comments.
Figure 12.21 shows the Comments list with checked and unchecked filters applied.

Figure 12.21 Use check marks as a method of sorting or filtering

Replying to Comments

Using comment replies is a convenient way of responding to others' comments without unnecessarily
cluttering up a document, or using an unmanageable number of comments. Comments containing replies
are seen if you perform multiple rounds of reviewing, as well as displaying in summary reports.
To reply to a comment, follow these steps:

1. Select the comment on the Comments list.

2. Click Reply on the Comments pane's tools.

3. A blank row is added to the active comment, showing a text field over a yellow background. Type
the reply in the text field (Figure 12.22).

4. Continue adding other comment replies depending on your workflow. If you collapse a comment
containing a reply, a notation is shown in the Comments pane.

On the document page, you see the reply overlays the original comment (Figure 12.23).

Figure 12.22 A reply is identified on the comment's row