Information Technology Reference
In-Depth Information
Figure 1.2 Policies. are. worth. little. if. they. are. too. complex. or. too.
numerous.to.be.understood.and.followed.
those.policies.or.follows.them.because.they.are.too.complex.
or.they.were.never.trained,.the.courts.are.going.to.be.looking.
at.what.actually.happens,.not.at.what.you.say.should.happen.
(Figure 1.2).
For.instance,.if.you.have.a.policy.that.all.e-mail.is.deleted.
after. 45. days,. but. your. organization. only. “remembers”.
and. follows. that. policy. after. you. receive. notice. of. litigation.
(thereby.deleting.some.possibly.relevant.electronic.evidence),.
the.courts.are.going.to.be.less.than.sympathetic.to.your.claim.
that.those.e-mails.are.not.reasonably.accessible.
Further,.if.your.organization's.failure.to.follow.good.prac-
tices. has. resulted. in. important. electronic. evidence. being. a.
burden. to. access,. the. courts. are. likely. to. be. unsympathetic.
to.your.claims..They.are.also.less.likely. to.shift.the. cost.or.
resource.burdens.to.the.other.party.if.the.reason.the.data.are.
inaccessible.is.because.of.your.own.poor.practices.
Here's.a.good.example.of.what.I.am.referring.to.above.
I.heard.a.story.of.a.consulting.organization.that.was.con-
tracted.to.work.with.a.company.to.assist.with.the.indexing.
and.organization.of.all.of.the.archived.data..When.they.arrived.
