Information Technology Reference
In-Depth Information
•. Procurement
•. Payment.methods
− Credit.card.online.or.point.of.sale
− Cash
− Checks
As.becomes.obvious.in.this.exercise,.even.a.very.small.orga-
nization.has.a.great.deal.of.complexity.and.areas.of.concern.
that.are.best.considered.and.managed.carefully.beforehand.
However,.there.is.no.reason.such.an.organizational.exer-
cise. cannot. take. place. later. in. the. process. as. well.. It. will.
always.be.valuable.
Once. you. create. this. outline,. consider. how. you. would.
organize.those.iles.in.a.ile.cabinet.
You. might. have. different. drawers. for. each. year. of. your.
organization's. life. as. a. way. to. start. organizing.. Then. you.
would.take.each.of.the.above.major.categories.and.create.a.
divider.alphabetically.within.the.drawer.for.the.current.year.
Within.each.of.those.dividers.could.be.hanging.ile.con-
tainers. labeled. with. the. subcategories.. Finally,. within. those.
containers. could. be. ile. folders. containing. the. actual. docu-
mentation.of.the.sub-subcategories.
Of.course,.the.blessing.and.curse.of.the.electronic.version.
of.this.system.is.that.you.can.keep.going.deeper.and.deeper.
with.sub-sub-sub-subcategories.ad.ininitum..That.is.harder.to.
do.in.a.physical.ile.cabinet.as.you.soon.run.out.of.room.to.
stuff.more.folders.
The. blessing. can. be. that. you. are. able. to. more.precisely.
and.speciically.organize.all.of.the.intricate.and.complex.parts.
of.a.business.system..However,.it.is.quite.often.the.case.that.
these.categories.and.sub-sub-subfolders.are.not.well.consid-
ered.and.become.redundant,.unnecessary,.and.extremely.dif-
icult.to.manage.
If. you. are. able. to. carefully. consider. the. actual. needs. of.
your.organization.and.carefully.manage.the.way.the.data.are.
stored,.you.could.take.our.example.above.and.create.a.logical.
electronic.ile.system.in.which.each.aspect.of.your.business.
