Information Technology Reference
In-Depth Information
6.4.1 Day-to-Day Organization
In.the.normal.course.of.business.or.in.just.your.personal.day-
to-day.life,.organization.of.the.ever-growing.amounts.of.data.
that.we. create.can. be.a.daunting. task..As.we've.noticed. in.
our.reviews.of.case.law,.courts.and.government.entities.such.
as.tax.collection.agencies.will.require.knowledge.of.your.data.
and.of.its.ownership.and.means.of.access..In.order.to.ensure.
that.we.have.the.requisite.knowledge.and.access,.there.are.
several.practices.I.recommend.here.
First,.as.stated.above,.it.is.very.important.to.classify.your.
data..That.classiication.process.will.be.the.irst.step.in.creat-
ing.the.logical.and.physical.containers.for.your.information.
Next,.you.or.your.organization.should.consider.the.different.
types.of.information.you.are.creating.and.managing.and.make.
decisions.about.where.and.how.the.data.should.be.stored.
This. includes. appropriate. separation. between. an. indi-
vidual's. personal. works. while. at. the. same. time. considering.
what. data. should. be. shared.. To. that. end,. you. might. create.
separated.folders.or.network.areas,.some.of.which.belong.to.
individuals.and.are.only.accessible.by.them,.while.others.are.
accessible.only.to.certain.groups.of.people.
There. may. be. other. storage. areas. that. are. accessible. to.
everyone.in.the.organization,.such.as.an.internal.Web.pres-
ence. on. which. announcements. are. created. and. shared,. or.
virtual.bulletin.boards.or.mailing.lists..As.we.discussed.above,.
correct. access. to. these. different. areas. by. the. appropriate.
users.will.be.managed.by.identity.management.and.authen-
tication.tools.
One.example.of.this.might.be.a.system.of.network.drive.
letters.that.you.see.when.you.log-in.to.your.work.computer..
There. might. be. one. drive. letter. that. accesses. only. your.
personal.information..Only.you.and.system.administrators.
will.be.able.to.access.or.change.information.on.that.drive.
or.folder.
There.might.be.a.different.drive.letter.pointing.to.a.net-
work.storage.area.on.which.your.division.shares.data.speciic.
