Database Reference
In-Depth Information
The following are some illustrations that might help you think through your
own installation:
Security Group Authorized Roles
HR Public Employee
HR Personal Information HR Manager, HR Specialist, Vice President
HR
HR Confidential business information HR Manager, Vice President HR
FIN Routine business information Accountant, Accounting Manager, Controller,
Chief Financial Officer
FIN Confidential business information Accounting Manager, Controller, Chief
Financial Officer
Sales Routine Business Information Salesperson, Sales Manager, Account
Manager, Vice President of Sales
Sales Confidential Business Information Sales Manager, Account Manager, Vice
President of Sales
The following are some illustrative document categories that might fall into the
security groups. They should help you think through the security groups and
document categories in your implementation.
Security Group
Document Categories
HR Public
Job Postings
HR Personal Information
Company Directory
HR Confidential business information
Copies of Personnel Records
FIN Public
10Q and 10K Published Financial Reports
FIN Confidential business information
Profit Forecast
Sales Routine Business Information
Brochures
Sales Confidential Business Information
Bid Review Packages
Illustrative Retention Policies
There are both operational and regulatory reasons to keep hold of records, but there
is also a corresponding risk in retaining records that are then subject to discovery
longer than needed or required. If records exist, tampering with those records to
avoid culpability has extreme consequences. For example, sections 802 and 803 of
Sarbanes-Oxley.
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