Industry-focused Compliance - Governance, Risk, and Compliance Topic for Oracle Applications - page 378

Oracle's E-records Management Solution
Oracle delivers an E-records management capability as part of its manufacturing
execution system, where the framework is configured to capture signatures at many
events. You must follow the steps listed in the Implementing E-records section of
the Oracle E-Records Implementation Guide. If you do not follow these steps, then
these E-records or E-signatures will not be required at all. You must set up the profile
option EDR: E-records and E-signatures :

E-Records can be enabled in the following applications:

• Oracle Engineering
• Oracle Inventory
• Oracle Bills of Material
• Oracle Work in Process
• Oracle Quality
• Oracle Shipping
• Oracle Purchasing

The best way to explain how it works might be through a transaction flow such as a
new product introduction.

The following diagram shows the procedure for the online flow using Item Creation:

E-Records Management Flow

Add Approvers Dialogue Appears

letting you know
the transaction is
subject to approval

Select Approve
New Item from the
Acton Menu

Initiate
Release

Enter New
Item

The Electronic
Record Displays

Click
"Approve"

Add User Name
and Password

Notify Next
Approver

Add Approval
Response

Click "Sing"

Add User Name
and Password

Click "Reject"

Other
Approvers

End

Click “Sing”

Add Approvers

E-records management features
The following are the features of the E-records management system:

• E-signatures : When providing an approval response for any transaction for
which electronic signatures have been configured, you must provide your
login credentials.