Documenting Your Controls - Governance, Risk, and Compliance Topic for Oracle Applications - page 174

12. If the process is approved, its status is changed to Released , the system is
notified, and the process is removed from the data collection workflow.
13. If the process is rejected, the user enters a message explaining the reason
for the rejection, and the message is sent to the process owner to modify
the process documentation.

Contributing to a process
When a data collection workflow is initiated, an e-mail is sent to the business process
owner with a notification to log in to the system and check their Inbox . A link is
provided from the e-mail to the system. Clicking on the link takes the user to the
application login page.

The business process owner can now add and edit documentation for processes,
risks, controls, test instructions, and attachments, such as flowcharts and narratives,
for a process.

In order to contribute documentation to a process, complete the following steps:

1. From the application navigation panel, select My Inbox or Business Processes .
2. Click on the title of the process to which you want to contribute data.
3. Select the tab for the assertion, risk, control, or attachment that you want to
add and enter or edit the information. Enter or revise as many assertions,
risks, controls, or attachments as needed.
4. When you are finished entering data for the process, click on Approve .
5. A confirmation prompt is displayed.
6. Click on Yes .

7. The data for the process is saved in the system and the business process

page is displayed.

8. Click on Close to close the process page.

The process is removed from the business process owner's Inbox and sent to the next
step in the workflow.