Information Technology Reference
In-Depth Information
sticking with plain text to avoid forcing the entire outgoing message
to be rich text. (For more on this, see
Choose Formatting Wisely
,
later.)
▪ You can drag in (or paste in) a graphic, but I do not recommend it,
since it may annoy recipients. (For one thing, an image in a signa-
ture counts as an attachment, so every message from you will ap-
pear, to the recipient, as a message with an attachment.)
▪ Keep your signature short—two or three lines is plenty. Nobody
likes receiving email with signatures that go on and on, or that are
longer than the message itself (especially those with line after line of
pointless and unenforceable legalese)!
▪ If your signature is too wide for Mail's preferences window, you can
actually—unlike with most Preferences windows—resize the window
for a better view.
4. Repeat the above steps for as many signatures as you want to create.
You now have signatures defined, but before you can use them, you must assign them to par-
ticular accounts and configure their behavior:
1. Assign each new signature to one account, or to multiple accounts. To do so, drag
a signature's name from the middle column onto an account name at the left.
The number under the account name indicates how many signatures are associ-
ated with that account. To see just the signatures in one account, select the ac-
count name on the left.
2. Set how Mail will add signatures to messages sent from each account. Select an
account in the left column, and then choose an option from the Choose Signa-
ture pop-up menu:
▪ Automatically: Choose a single signature or choose At Random or In
Sequential Order.
▪ Manually: Choose None.
Repeat this step for each account listed in the left column.
3. By default, signatures appear at the bottom of messages, below any quoted text.
If you prefer to put your signature above the quoted text, if any, select Place Sig-
nature above Quoted Text. Note that this setting affects
all
signatures, in
all
ac-
counts.
