How to Successfully manage an Essbase System - Developing Essbase Applications - page 395

Table 11.1 Key Questions to C reate a Charter Document

Project Charter Section Questions to Ask Did We Do It (Y/N)?

Project Purpose/goal/
objectives

Why are we undertaking this project? What is the
project's purpose? What are the main objectives of
this project? What business issue are we addressing
with this project? What business problem are we
solving? Are the goals SmArt: specific,
measurable, achievable, relevant, and time-lined?

Scope Exactly, what is in scope for this project? What is

out of scope? What is the required functionality of
the system? What are the nice to haves that can be
addressed later?

Anticipated Benefits What will we gain by undertaking this project?

What are the tangible qualitative and quantitative
benefits to the organization? What are the
intangible benefits to the organization? how will
these be measured throughout the project?

roles and
responsibilities/Staffing

Who are the key stakeholders that can both positively
and negatively affect the project? What are their
roles? Who are the internal resources that will be
dedicated to this project? Will they be part-time or
full-time? how many hours can they dedicate to
this project? Who is responsible for what? Are these
clearly defined? Is the project complex where a
responsibility assignment matrix (rACI) is needed?
Who are in the following standard roles and groups
for the project: executive sponsor, project manager,
steering committee, project management team,
project team, change control board?

milestones What are the major deliverables for this project?

Estimated Project
Schedule

When does the solution have to be completed?
What is the timeline for the major milestones?

Assumptions/
Dependencies

What key assumptions are being made that may
impact the ability to execute the project as
planned? Are there assumptions that are being
made in relation to staff, cost, time, or resources?
Is this projected dependent on the outcome of
another project or other projects?

risks What are the risks associated with this project?

What are the levels of the risk: high, medium, low?
What obstacles are present that can potentially
affect the success of the project? What are the
response plans for mitigation of risks?

Success Criteria What constitutes that this project is a success?

how is this measured?

Change Control how will changes to the charter and/or the project

plan be managed? Who has the authority to
approve changes?

( Continued )