Information Technology Reference
In-Depth Information
Using Undo and Redo
If you make a mistake in an Office application, you can easily undo your
last action with the Undo command. You can either click it on the Quick
Access Toolbar (see Figure 7.12) or press Ctrl+Z, its keyboard shortcut.
You can do this multiple times in a row to go back multiple steps.
There's an easy way to undo multiple actions at a time. The Undo but-
ton has a down arrow to its right; click it for a drop-down list of recent
actions, and then drag across the ones you want to undo.
After you have used Undo, a
Redo button becomes available
to its right on the QAT. Redo
undoes the Undo operation.
You can use Redo as many
times in a row as you used
Undo. For example, if you just
clicked Undo three times to
undo the last three actions, you
can then click Redo three times to redo those actions. The shortcut for
Redo is Ctrl+Y.
Figure.7 12 Undo and Redo buttons on the
Quick Access Toolbar. The Undo button's menu
enables you to go back multiple steps.
When Redo is not available, its button on the QAT turns into a Repeat
button, which enables you to repeat the last action you took. If you
aren't sure which button is active in that spot (Redo or Repeat), hover
the mouse over the button and see what name appears in the ScreenTip.
Text Entry and Formatting
To enter text, click in an area that accepts text, moving the insertion
point there, and begin typing. In Excel, you type in cells; in PowerPoint,
you type in object placeholder frames. In Word, you can type text
directly on the document page. To edit, use the Backspace key to delete
the character to the left of the insertion point, or use Delete to delete the
character to its right. You can also select blocks of text, or cells contain-
ing content, and press the Delete key to clear the text. See “Selecting
Content” earlier in this chapter. In Excel, rather than an insertion point,
there's a cell cursor , a thick outline that indicates the active cell.
cell cursor The thick line around the active cell
in Excel, indicating that this is where typed text
will appear.
Click and Type
In Word, when you start a new document, the insertion point is in the upper-left corner of the page.
What if you want to type something in the center of the page, or at the bottom? One method is to
press Enter until you get to the desired vertical position. An easier way is to use Click and Type.
Move the mouse pointer to the spot where you would like to place the insertion point, so that the
mouse pointer turns into an I-beam with an image of one of the alignment buttons next to it (from
the Home tab's Paragraph group). Depending on where on the page horizontally you move, the
alignment symbol changes to show how the text will be set to align if you click and type in that spot. Click, and the
insertion point jumps to the spot you clicked, and Word automatically creates the needed paragraph breaks to get
the insertion point to that spot. This only works in Word, not in Excel or PowerPoint.
 
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