Map Drawing Competition for Children in Indonesia - Maps for the Future Children Education and Internet - page 258

Fig. 21.1 Database form to enter participant's data during national competition in 2009
to collect the drawings by preparing a database to store data of the participants. The
database was developed using Microsoft Access and for the national competitions it
included data about the authors (name, school and home addresses, date of birth,
etc.) and the drawings (title, received date, etc.) (Fig. 21.1 ). It was important to
record as many details as possible about the participants' addresses and phone
numbers because later we would need to get in touch with some of the authors. For
local competitions the database prepared for the registrants was much simpler.
Every drawing received for a national competition was stamped and given a unique
ID number. Data entry for the database was performed soon after the drawings
arrived.
The data entry was a crucial step during execution of map drawing competitions
(Fig. 21.2 ). We used the data entered in previous years to inform participants about
succeeding events. For local competitions, the registrant data were used on the
competition day, when children came to the venue and they were asked to re-
register so they could get an ID badge, T-shirt and snacks. Children who did not
register beforehand were allowed to register at the time as long as there was space
available for them.
During the national competitions, where the participants sent drawings to our
address, the packages were usually delivered near the end of the deadline.
Figure 21.3 below showed the number of drawings received on a specific day
during the national competition in 2007. The deadline at the time was post stamped
on 30 March 2007. We can see from the graphic that most participants sent the
drawings on or slightly before 30 March 2007 such that most drawings arrived on
2 April 2007 (BAKOSURTANAL, 2007 ). From this experience, since the follow-
ing national competition in 2009 the deadline was no longer the delivery date, but
the date the drawings were received by the organizing committee.