Agriculture Reference
In-Depth Information
As work progresses, it is desirable to bring out, every year, a consolidated re-
port upon the work done up to that year. The introductory part of this report will
describe the genesis of the programme, its aims and objectives and the general work
programme. This will remain constant in the document across the years. The part
two of this report will describe briefly and concretely what has been achieved so
far, and what has been the visible and invisible impact so far. The information pre-
sented should also include visual content such as graphs, charts and photographs.
The report should be circulated widely, in fact published and made available to all the
people in the organisation—including the local communities if participative model
of project implementation is being followed. This will help win public support to the
programme. The documenting process also helps bring the work done so far into a
focus for the managers.
Plantation journal is a systematic record of all the information related to a plan-
tation. It is a history of what happened at the site, summarising and recording all the
facts in a tabular format. It should also include photographs of the site taken before
beginning of the work and thereafter, to show the contrast of change brought out by
the programme.
A nursery journal is the record of all events, activities and achievements of a
nursery. It brings forth the annual achievements into a focus. Balances of plants and
materials are briefly mentioned in it so that it also serves the purpose of work control
across different years. It is an important record that helps in keeping track of the
nursery's history and helps in fine tuning its future activities.
Periodic photographs of plantations and of the various activities of the programme
help bring out the progress of programme better. Photos visually document the phys-
ical conditions prevailing before and after the work was done, thus bringing out
the impact that the programme is making in the area. These photographs should
be inserted into documents such as the plantation journal and the annual report.
Time-sequenced photographs can form very good educational material in training,
exhibitions, slide shows and other presentations.
Video films of the works and the activities of the programme can be a powerful
visual aid in communicating the impact of the programme. These can be used in
a presentation before the funding agency's evaluation committee and can also be
used in training and extension. Documentaries relating to the entire project can be
considered for telecasting so as to take the message of the programme to a wider
audience and to gain wider public support.
An impact assessment report is an important part of project documentation.
Though it is an expert document requiring in-depth study, it will go a long way
in comprehensively bringing out the overall impact of the programme, and therefore
will be a powerful tool in educational, training and extension activities.
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