Database Reference
In-Depth Information
Exploring reports
You can display the information recorded in your tables in nicely formatted, easily accessible
reports, either on your computer screen or on paper. A report can include items of informa-
tion selected from multiple tables and queries, values calculated from information in the
database, and formatting elements such as headers, footers, titles, and headings.
1
You can look at reports in four views:
▪
Report view
In this view, you can scroll through the information in the report with-
out being distracted by the page breaks that will be inserted when it is printed.
▪
Print Preview
In this view, Access displays your report exactly as it will look when
printed.
▪
Layout view
This view displays the data in the report (similar to Print Preview) but
enables you to edit the layout.
▪
Design view
In this view, you can manipulate the design of a report in the same way
that you manipulate a form.
SEE ALSO
For more information about reports, see Chapter 5, “Create simple reports,” and
Chapter 9, “Create custom reports.”
In this exercise, you'll preview a report as it will appear when printed. You'll also examine
another report in Design view.
SET UP
You need the GardenCompany01 database you worked with in the preceding
exercise to complete this exercise. If necessary, open the database, and then follow the
steps.
1
In the
Navigation
pane, display the
Reports
group, which includes all the reports that
have been created and saved as part of this database.
2
In the
Navigation
pane, right-click
Customer Labels
, and then click
Print Preview
to
open the
Customer Labels
report in a view that is much like Print Preview in other
Office programs.
TROUBLESHOOTING
If Access notifies you that some data may not be displayed
because of column widths and spacing, for the purposes of this exercise, simply
click OK to continue.
