Database Reference
In-Depth Information
27
Click
OK
. Then switch to
Report
view, and scroll down the report.
28
Close the report, clicking
Yes
to save your changes to its design.
CLEAN UP
Keep the GardenCompany05 database open for use in the last exercise.
Previewing and printing reports
Using Print Preview to preview Access reports is very similar to using this view in other
Microsoft Office 2013 programs. If you preview your reports carefully, you won't have any
major surprises when you print them.
When previewing reports, you will want to pay special attention to how the pages break.
In a grouped report, you can control whether group headings are allowed to appear at the
bottom of a page with no data and whether groups are allowed to break across pages.
You can make changes to the setup of your report pages from the Page Setup tool tab in
Layout view or from the tab displayed when you switch to Print Preview. For example, you
can specify the following:
▪
Paper size
▪
Margins
▪
Orientation
▪
Number of columns
▪
Whether Access should print the report's structural elements or only its data
You can also click the Page Setup button to display the Page Setup dialog box, in which you
can change all these settings in one place, in addition to making other refinements.
When you are ready to print, click the Print button on the Print Preview tab to display the
Print dialog box. You can also display the Print page of the Backstage view and then print
one copy of the report with the default print settings by clicking the Quick Print button.
In this exercise, you'll preview a report, and you'll specify that groups should not break
across pages. Then you'll explore the available page setup and printing options.
