Construction Delays and Other Claims - Construction Project Scheduling and Control - page 354

4. The project manager's daily log. Even though the trend is to use electronic
logbooks, many project managers still do it the old-fashioned way and use
a traditional daily logbook. There are many logbooks that are commercially
available (Prentice Hall, 2000). Also many companies print their own official
logbooks. A typical logbook should include—on a daily basis—information
such as:
a. Weather conditions, such as temperature, humidity, precipitation, wind,
lightening, etc.
b. Work performed during that day. Record any disruption in the work, such
as accidents or unforeseen conditions.
c. Number of workers on-site and the entities (i.e., subcontractors) by whom
they are employed. Record the number of work hours, especially overtime
hours.
d. Equipment on-site, along with the condition of the equipment (e.g.,
whether it is working or not).
e. Any material delivered to the site, along with an inspection record.
f. Materials used and materials stored on-site.
g. Any telephone calls made by the project manager or other field personnel
that are relevant to the project.
h. Any visitors to the site; what time they arrived and what organization they
represented.
i. Any accidents that happened on-site.
j. Any other events that may be related to the project, especially problems
that caused delays.
Nonworkdays (including weekends) should be marked as “no work” in
the topic. Every page must contain the project's name and date at the top
of the page and must be signed by the project manager. Typically, logbook
pages are numbered consecutively. In this way, if a page is ripped from the
book, it should be easy to recognize that a page is missing.
5. A job diary book, which is an informal daily logbook. It may contain the
accounts of the project manager or superintendent without following a cer-
tain format. It may also contain personal observations, suggestions, and opin-
ions. Because of their informality and subjectivity, such diaries may not be
accepted as direct evidence in the court of law but may be used to refresh
someone's memory about a certain event.
6. Submittals such as shop drawings and material samples. In addition to shop
drawings and material samples, the record must contain a log showing the
dates and actions (accepted, rejected, etc.) taken for any submittal.
7. A record of any transmittals, such as requests for information (RFI), requests
for clarification test lab results, warranties, and certificates.