Reports and Presentations - Construction Project Scheduling and Control - page 265

6. Mention and briefly describe the various types of presentations.
7. What are the major differences between reports and presentations?
8. Indicate which type of presentation is required for each of the following
situations.
a. The owner of a large project has a short list of three contractors. They all seem
qualified, but the owner wants each contractor to present the way he or she
will build the project so that the best contractor will be chosen.
b. Primavera and Meridian are competing on a bid to provide project manage-
ment software to a local government. Each provider will be given a 2-hour
time slot in which to show the advantages of the software. Following this, the
government will make its choice.
c. The government in exercise b chose the software. Now, it hires a consultant
to teach the use of the software to its employees.
d. A large company changes its medical insurance provider. As a result, many
terms of the insurance have changed. Linda, a human resources manager, will
give a presentation explaining the new terms and procedures of the new med-
ical insurance.
e. A construction company is in financial trouble. A new president was appointed
by the board of trustees. He lays out a recovery plan for the company. He will
present this plan to the employees.
f. Before the new president presents his plan in exercise e, he requires each project
manager to give a presentation on the status of his or her projects to the upper
management members.
g. A large company is hiring a chief estimator. There are three top candidates. As
part of the interview process, each candidate must give a presentation simulat-
ing the estimation of a real project.
9. List some tips for giving a successful presentation.
10. “The report must focus on certain issues.” Discuss this statement and mention
some helpful tips.
11. In addition to the main data in the report, what type of information should a
report contain?
12. Why is it important to review a report before and after printing it?
13. Provide some tips on saving paper when you are printing reports.
14. You are the scheduler for a shopping center project. You just finished an update
on many activities occurring in the project. You printed the updated bar chart and
cost tables, but you missed something important before submitting the report to
the project manager. What was it? What kind of information must you include?
15. Your company is trying to “go electronic.” It just bought new computers and a
new server. You are given the task of writing a set of instructions for all project