Travel Reference
In-Depth Information
in constant contact with the embassy. If closing the embassy is being con-
sidered, it is time for you to leave as well. The embassy staff will assist you
during an evacuation if you cannot leave safely on your own.
It is extremely irresponsible to ignore the reality that no matter where
overseas you are located, there may come a time when evacuation is nec-
essary. It is critical, therefore, especially in high-threat areas of the world,
to have a complete evacuation plan in place. This plan must be coordi-
nated with the local embassy. The regional security officer should be con-
sulted during all phases of plan formulation. The plan must provide for
a complete or partial evacuation of employees and their families in the
event of civil unrest, terrorism, natural disaster, or medical emergency. An
appropriate country or location of refuge must be determined in advance,
and arrangements must be prearranged with facilities and agencies of the
country chosen to handle the arrival of all or some of your personnel.
Evacuation plans are solely the responsibility of the individual com-
pany. The embassy has neither the resources nor the mandate to provide
for the evacuation of private-sector employees. It does, however, have the
responsibility to apprise local U.S. citizens of any potential dangers to
their safety or property and will coordinate and assist in the development
of any evacuation plans. During times of crisis, embassy personnel will do
everything possible to assist all U.S. citizens in safely leaving the country
if it becomes necessary. Preplanning in conjunction with the embassy or
consulate is essential to make this happen without loss of life or injury.
Perhaps the most important role of the local embassy is the monitor-
ing of the security situation within the country. Remember, embassy staff
have access to high-level governmental contacts and intelligence that pri-
vate companies do not. Even large corporations having contacts at the
highest levels of the local government may not perceive the warning signs
of an impending crisis. The government often controls the media, and
content may reflect the government line and not necessarily the truth.
Close contact with the embassy is necessary to closely monitor a deterio-
rating situation and begin the implementation of steps necessary to effect
an evacuation if it becomes necessary
The State Department recommends that each company designate a
senior-level manager, assisted by appropriate individuals, to be responsi-
ble for the planning of any evacuation as well as to monitor the political
and security situation in the host country. The designated manager and
his or her support team should meet at least twice a year to review the
plan and the local situation. Regular meetings are particularly important,
